Our contact details

The type of personal information we collect

We currently collect and process the following information:

• Copies of employee contracts, featuring employee address
• Emergency contact form, disclosing address and contact details of employee, Next of Kin and doctors.
• Driving Qualification evidence, including Driving Licences, Operator Licences, CPC cards and ADR cards.
• Certificate and evidence of training for job related qualifications.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• General employee information needed for contractual and payroll purposes
• Next of kin and medical information required in case of emergency (Health & Safety guidelines)
• Evidence of qualifications to support job role and to verify with Clients if required to ensure you are fit to carry out a role on a Third Party work site.

We use the information that you have given us in order to ensure we meet the necessary guideline for employment checks, payroll and job qualifications.

We may share this information with HMRC, The Pensions Provider and Third Party Clients (in relation to job qualifications) if required.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

1. Your consent. You are able to remove your consent at any time. You can do this by contacting HR Representative of the Managing Directors.
2. We have a contractual obligation.
3. We have a legal obligation.
4. We need it to perform a public task.
5. We have a legitimate interest.

How we store your personal information

Your information is securely stored in secured manual employee files as well as a secure digital employee database.

We keep this information for the time of your employment. We will then dispose of your information by securely removing it from the digital database so that it is irretrievable. We will also securely destroy any manual copies of documents held within your employee file.

Your data protection right

Under data protection law you have rights including:

• Your right of access – You have the right to ask us for copies of your personal information.
• Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
• Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
• Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
• Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising you rights. If you make a request, we have one month to respond to you.

Please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it. if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at A W Plant Services, Eurocentre, North River Road, Great Yarmouth, NR30 1TE.

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk